HRSA 340B Audits

Preparing Covered Entities for 340B Program Requirements

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With the passage of the 340B Drug Pricing Program by the Health Resources and Services Administration (HRSA), covered entities(CEs) must maintain clear, accurate records documenting compliance with all program requirements.

Here we outline the ins and outs of HRSA audits and how to ensure you are prepared.

Why HRSA Audits Are Necessary (And Inevitable)

HRSA audits covered entities for compliance with the 340B Drug Pricing Program (340B Program) either by the manufacturer or the federal government. Entities that fail to comply with the audits risk being removed from the 340B Program or being held liable to manufacturers for refunds or discounts.

Any 340B-covered entity can be randomly selected for an audit at any time. Key indicators making a program more likely to undergo an audit include:

  • A program’s overall complexity
  • Number of third-party administrators (TPAs)
  • Whether the program includes referral capture
  • Recent changes and turnover to a program

Most 340B programs will fall under one of these categories, which is why proactively preparing for a HRSA audit should be a priority—and why it’s valuable for every 340B CE to have it on their radar.

Are You Ready? Take Our HRSA Audit Readiness Quiz

Looking to take the extra step to prepare? Take our HRSA Audit Readiness Quiz to see how prepared your organization is for an audit!

Tips for a Stress-Free 340B Audit

HRSA audits can be an inevitable part of life for many healthcare organizations, which is why proactively preparing for an audit will help keep you covered and compliant. Here are some tips you can follow to avoid unnecessary stress during HRSA audit prep.

Write all policies and procedures clearly for auditors but leave room to make small operational tweaks in the future. And, don’t forget about your vendors. Ensure policies and procedures reflect the work they are doing on your behalf.

Conduct monthly practice audits. Routine self-audits help catch small non-compliance issues and proactively fix them. Additionally, a third-party partner can lead annual independent audits for you.

Organize all items your auditor will review; your documentation should always be easily accessible. For referral capture, consult notes are important for compliance.

Communicate with departments across your organization by notifying them of the impending audit. Inform them of the potential auditor and establish how you’ll communicate.

Partnering with 340B experts can bring enormous peace of mind. They can support you during a HRSA audit, streamline existing operations, and maximize the value of your 340B program.

The Cloudmed Difference

Cloudmed was the first in the industry to optimize 340B programs with our compliance-first technology built and backed by 340B experts.

$200M+

in savings across 300+ CEs

460K+

verified claims since 2018

100%

HRSA audit pass rate for clients

“The number one thing we look for is quality. There were a few points along the way that stood out with Cloudmed – the track record of 100% successful HRSA audits without findings and the ability to offer a compliant product that helps protect and grow our program.” - 340B Program Manager, New England Health System

Resources to Help You Prepare

CHECKLIST

HRSA Audit Checklist: 5 Tips for a Stress-Free Audit

Follow this five-part checklist, prepared by our team of 340B compliance experts, to avoid unnecessary stress and make HRSA audit prep a breeze.

INFOGRAPHIC

Six-Point Compliance Approach to Capturing 340B Referrals

Pharmacy professionals at Covered Entities (CE) rank 340B Program compliance as their primary concern.

CASE STUDY

340B Program Growth & 2020 HRSA Audit with Zero Findings

Choctaw Regional Medical Center grows 340B program by 7% and passes 2020 HRSA audit with zero findings.

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More Ways Cloudmed Supports 340B Compliance

Discover more great resources detailing how to optimize a 340B program in a compliance-first approach. Here you’ll find an in-depth take on the 340B Drug Discount Pricing Program, a CMS Memorandum for 2023, and more!

340B Recovery Compliance: The Patient Definition, Eligibility & Required Documentation

DOWNLOAD WHITEPAPER

How Cloudmed Referral Capture Helps You Meet 340B Compliance Standards

DOWNLOAD eBOOK

CMS IPPS Memorandum Fiscal Year 2023

DOWNLOAD REPORT

A 340B Compliance Team You Can Trust

Cloudmed 340B experts are here to help you optimize your 340B program savings and keep you compliant and prepared for your next HRSA audit. We keep a pulse on the evolving 340B landscape and how changes could impact covered entities. From ensuring all claims meet compliance standards to reviewing all policies and procedures, the Cloudmed team makes HRSA audit readiness as worry-free as possible.

Our Team of Experts

We are honored to have a distinguished group of 340B and pharmacy experts who come with years of experience and revenue cycle heritage in helping our providers navigate the complex 340B rules and regulations.

Melissa Opraseuth, PharmD

SVP 340B Operations

Dave Centafont

Dave Centafont, MBA

VP 340B Operations

Stephanie Caiazzo, MBA

VP, 340B Client Operations

Madison Moore, MPH, Sr. Manager 340B Operations

Madison Moore, MPH

Sr. Manager 340B Operations

Minh Hoang, PharmD, Director of 340B Hospital Operations

Minh Hoang, PharmD

Director of 340B Hospital Operations

Berenys Polanco

Berenys Polanco, RCPhT

Sr. 340B Operations Lead

Yvonne Kohl

Yvonne Kohl, CPhT

Manager 340B Operations

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Connect with Our Experts

Our 340B experts are ready now to discuss any of your compliance needs or questions. Contact us now to find out more about 340B audit readiness and how the Cloudmed team can help!

What We're Monitoring

Take our HRSA Audit Readiness quiz to see how prepared your organization is for an audit!

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